GBTA Project, Crew and Team Travel Summit 2024
Summit Objective and Description:
Join industry business travel professionals at GBTA’s Project, Crew, and Team Travel Summit on November 18th and 19th in Houston, TX. The summit kicks off with a welcome reception on Monday evening, followed by a full day of insightful sessions focused on the significant complexities in programs which service large numbers of travelers seamlessly, often including repetitive schedules or long-term accommodations with little notice and varying degrees of unpredictability. Tailored for specialized buyers and suppliers in sectors such as sports, entertainment, emergency management, non-profit, energy, project management, and consultancy, this immersive event promises to showcase best practices in managing unique traveler journeys.
Forge connections between buyers and suppliers offering non-traditional travel services, and discover innovative solutions to the multifaceted challenges of operating within a diverse ecosystem. Don’t miss this opportunity to engage, learn, and network with other business travel experts who share your same unique challenges and opportunities in the industry.
Who should attend?
Buyers managing travel in the following sectors:
- Sports – Professional, collegiate, and amateur teams
- Media & Entertainment – Concert, movie, and dance troupe crews
- Non-Profit – Foundations, missionary, purpose-driven travel, and religious groups
- Emergency Management –Organizations in disaster relief and emergency service
- Energy, Resource and Marine (ERM) – Corporations with travel to offshore locations
- Construction & Utilities – Including building, electric, gas, etc.
- Airline – Flight crews
- Project and Consultancy – Firms with project-based work for extended periods
Travel suppliers in the following areas:
- Air Travel
- Lodging/Meeting Space/Food and Beverage
- Ground Transportation
- Mobility Services
- Risk Management/Security
- Payment Providers
- Travel and related technology companies
Registration prices
| Registration Pricing | Buyer Member | Buyer Nonmember | Supplier Member | Supplier Nonmember |
| Now until August 23rd, 2024 | $0-Complimentary | $395, includes 1 Year of Membership | $599 | $699 |
| August 24th-October 24th, 2024 | $0-Complimentary | $495, includes 1 Year of Membership | $699 | $799 |
| October 25th -November 14th, 2024 | $0-Complimentary | $595, includes 1 Year of Membership | $799 | $899 |
| November 15th – onsite | $0-Complimentary | $695, includes1 Year of Membership | $899 | $999 |
Need help convincing your boss?
Download the template below to help justify your attendance at GBTA Project, Crew and Team Travel Summit 2024. Showcase the value provided by the Summit to you and your team by editing the fields in the attached document and printing or emailing it to your supervisor.
Already attending?
Use the social media graphics below and let your followers know! Make sure to tag #GBTAPCTT2024.
Here are a couple captions for your post:
Join me in Houston on November 18-19 for GBTA’s Project, Crew and Team Travel Summit 2024! Don’t miss this opportunity to engage, learn and network with #businesstravel experts with non-traditional travel services. Register now! #GBTAPCTT2024
Join us for a full day of #programming that will explore the different industries working with complex travel ecosystems, leveraging the combined knowledge of the #travel buyer and supplier alike. Register today for the GBTA Project, Crew and Team Travel Summit 2024 on November 18-19 in Houston, Texas! Click here to register now #GBTAPCTT2024
Monday November 18th, 2024
5:00 PM- 7:00 PM
Registration Open
5:00 PM- 7:00 PM
Welcome Reception and Dinner
Location: Black Swan, Omni Houston Galleria, Lower Level (LL)
Tuesday November 19th, 2024
7:00 AM -1:30 PM
Registration Open
8:00 AM – 9:00 AM
Networking Breakfast & Supplier Showcase
9:00 AM – 9:30 AM
Welcome and Opening Keynote
Whether you’re managing a complex program or servicing one – the key to creative solutions is in uncovering the true willingness, ability, and tolerance of an organization. Be inspired to challenge assumptions and drive meaningful conversations that allow travel managers and service providers to create win-win scenarios as they solve for unique challenges in non-traditional travel programs.
Speaker: Alissa Merlino, Senior Director, Global Solutions Engineering, BCD Travel
9:30 AM – 10:45 AM
Accommodations: Sourcing
Sourcing Under Pressure: Case Studies and Real-Life Lessons
Join us for an insightful case study focused on creating a disaster response plan that prioritizes sourcing hotel accommodations for employees affected by natural disasters. Drawing from real-life experiences and lessons learned from existing Emergency Action Plans, we’ll explore the strategies to ensure that your business is prepared to secure safe lodging for displaced team members, maintain continuity, and fulfill your duty of care obligations.
Don’t miss this opportunity to gain practical insights into bolstering your company’s resilience and be better equipped to support your workforce during times of crisis.
10:45 AM – 11:30 AM
Networking Break & Supplier Showcase
11:30 AM – 12:30 PM
Accommodations: Booking
Efficient Booking for Planned Projects: Panel Discussion & Activity
We then shift the focus from navigating crises and catastrophic events to planned projects that occur regularly or provide ample lead-time for strategic planning and execution. Our panel of experts features dynamic online booking tools, designed to streamline accommodation booking processes and enhance business travel management.
In this interactive session, panelists will share insights from real-world examples, demonstrating how their platforms address common workforce travel scenarios to help clients meet their goals effectively. Attendees will then take part in a hands-on workshop to map out the ideal flow of their booking process, creating a streamlined approach tailored to their unique needs.
12:30 PM – 1:30 PM
Lunch
1:30 PM – 2:30 PM
Accommodations: Payments
Virtual Cards Unlocked: Understanding Their Life Cycle & Value
Experience an enlightening discussion featuring panelists who will explore the vital role of virtual cards in the business travel landscape. Discover the key touchpoints within the virtual payments ecosystem and why these innovative solutions are transforming the workforce travel experience. Gain valuable understandings from industry stakeholders and providers as they share their innovative strategies for enhancing the life cycle of virtual payments, empowering you to elevate your travel operations.
2:30 PM – 3:00 PM
Coffee Break & Supplier Showcase
3:00 PM – 3:45 PM
Accommodations: Reconciliation
Aligning Perspectives: A Collaborative Discussion on Reconciliation Challenges
Participate in an open discussion forum where buyers and suppliers come together to explore the unique challenges of reconciling travel programs. This interactive session offers a valuable opportunity to share experiences, address specific reconciliation needs, and uncover solutions that streamline processes while enhancing mutual understanding. Don’t miss this chance to collaborate and gain practical knowledge to improve your travel program’s efficiency.
3:45 PM – 4:00 PM
Wrap Up and Closing
5:00 PM – 7:00 PM
GBTA WINiT Connect and Networking Event
Join us in the Omni La Reserve Lounge for the GBTA WINiT Connect and Networking event following the Summit. This is a chance to network with WINiT Mentors and Mentees and to learn more about the program. Whether you’re a seasoned pro or new to the scene, this event is all about building meaningful connections in a vibrant setting. This will be a CASH BAR event.
Subject to Change
The Team Project Crew Team Travel Summit will be hosted by the
Omni Houston Galleria
Four Riverway
Houston, TX 77056
713-871-8181
Hotel Website
A room block has been secured for the duration of the summit. Room accommodations can be secured through the reservation link or by calling the Reservations Department (713) 871-8181. Individuals must identify themselves as being with the group, GBTA Project Crew Team Travel Summit (PCTT), at the time the reservation is made in order to receive the special group rate.
The reservation cut-off date is Monday, November 4th. Reservation requests received after this deadline date will be subject to availability and the prevailing rate.
Room Rates:
Single/Double, Classic Rooms: $175 (plus applicable taxes)
The group rate will be available from 11/17 – 11/20.
Hotel room, tax, incidentals, airfare and other expenses are the responsibility of the attendee. Guest rooms must be guaranteed with a credit card at the time of reservation
Check-in: 3:00 PM
Check-out: 11:00 AM
Room Cancellation Policy
All reservations must be guaranteed by a valid credit card at the time of booking.
Any guaranteed reservation not cancelled by 12noon 48 hours prior to the arrival date will be subject to a one night room and tax cancellation fee.
An early departure fee of one night’s room and tax will apply if an attendee checks-out prior to their original check-out date.
GBTA Project, Crew and Team Travel Summit 2024 Sponsorship Prospectus
Don’t miss this opportunity to showcase your brand, generate leads and network with business travel experts with non-traditional travel services from across the country at the GBTA Project, Crew and Team Travel Summit. Event attendees can expect to learn about travel logistics, risk management, mobility issues, and technology solutions and is ideal for specialized buyers and suppliers in the sports, entertainment, emergency management, energy, project, and consultancy sectors.
Engage this select group of business travel professionals and join GBTA as a sponsor of the Project, Crew and Team Travel Summit 2024. Contact our sponsorship team with any questions.
Premium Sponsorships
| Gold Sponsor | Silver Sponsor | |||
| Pricing | $15,000 | $7,500 | ||
| Complimentary supplier registrations to be redeemed by October 28, 2024. | Four (4) | Three (3) | ||
| One (1) video commercial to be played during General Session and one (1) verbal mention. | 60 seconds | 30 seconds | ||
| Sponsor to receive recognition on one table. | ✓ | |||
| One (1) Daily News Brief (DNB) Sponsored Content ad placement. | ✓ | |||
| Opportunity for sponsor to bring brochure or sustainable giveaway. Sponsor is responsible for distribution and/or set up. | ✓ | |||
| Logo recognition on GBTA website, event app, official materials, and sponsor recognition banners. If sponsor purchases multiple sponsorship opportunities at various tiers, sponsor will be recognized at the highest tier purchased sponsor level. | ✓ | ✓ | ||
| All-attendee registration list distributed two (2) times: (name, title, company) 2 weeks prior, 1 week post. | ✓ | ✓ | ||
| One (1) exhibit tabletop. | ✓ | ✓ | ||
| Opportunity to bring one (1) pop-up banner to be displayed behind exhibit tabletop. | ✓ | ✓ |
Other Sponsorship Opportunities
Contact Us!
Ready to sponsor or need expert advice on which opportunity is best for your organization? Fill out the form below and a member of our sponsorship team will reach out to you shortly.
2024 Sponsor
Thought Leadership
Gold
Featured
Tabletop
Omni Houston Galleria
Four Riverway
Houston, TX 77056
713-871-8181
Hotel Website
Check-in: 3:00PM
Check-out: 11:00 AM
Hotel shuttle is based on availability and complimentary within a 3-mile radius, requests are done at the Valet area. The time frame for the complimentary shuttles are 9:00AM to 9:00PM Daily
Parking:
For guests staying at the hotel:
Self Parking: Self-Parking: $21.75 per car overnight parking (includes 25% discount), be sure to obtain validation sticker from front desk or registration. You will pay the parking structure directly at station by elevator, or at the exit gate.
Valet: $44.00 per car overnight parking
For guests not staying at the hotel:
Self-Parking: $14.25 to $21.75 per day (Includes 25% discount), be sure to obtain validation sticker from registration. You will pay the parking structure directly at station by elevator, or at the exit gate.
Valet: $25.00 Event, Day parking
The opening reception will be located in the Black Swan on the lower level of the hotel, from 5:00PM to 7:00PM on Monday November 18th. Registration will be available during this time. To access the Black Swan, take the Guest Elevators from your guest room floor or lobby level to the lower level (LL).
Please click here for the latest agenda. A QR code will also be available on the back of your name badge for easy access to the agenda while attending the event.
Monday November 18th, Black Swan, 5:00PM-7:00PM
Tuesday November 19th, Constellation Ballroom Foyer, 7:00AM-1:30PM
The General Session is located in the Constellation Ballroom, located on the Lobby Level of the Omni Houston. When entering the hotel through the main entrance, you will go to the left.
The Supplier Showcase will be located in The Landing of the Omni Houston. When entering through the main entrance you will go straight ahead to find The Landing.
This event is business casual. Please keep in mind, temperatures in the meeting rooms can fluctuate, so for those who tend to get cold, a light sweater or jacket is recommended.
There will be a charging station located at the back of the general session. This is available on a first come first serve basis. Please be considerate and remove items once they have charged. You will need to bring your own charging cords. GBTA or the Omni Houston will not be responsible for lost or misplaced items at the charging station.
The temperature in Houston for November is a high of 70(F) and a low of 55(F).
The Omni Houston has 2 restaurants located inside the hotel.
Birdies Café & Bar
La Reserve, A Fine Whiskey Lounge
Numerous other restaurants are located just a 5-15 minutes’ drive away.
Attendance at this event or worth 6 GTP Recertification Credits.
Please feel free to post about this event, #GBTAPCTT2024
If you are checking out of the hotel Tuesday November 19th, you can check your bag at the front desk with the bell staff.
Airport Transportation to and from the hotel is the responsibility of the attendee. Taxis and ride share services are available at both Houston Hobby (HOU) and Bush Intercontinental (IAH) Airports. Hobby is located 17 miles from the hotel and is an approximately 30-45 minute drive. Bush Intercontinental is located 24 miles from the hotel and can take up to a hour. Drive times all depend on current traffic at the time of travel.
English 
Spanish 
French 
Portuguese