From Movement to Management: Navigating Real World
Crew & Project Travel Challenges

Guiding project and crew travel programs through change, scale, and evolving demands

The Workforce Mobility & Travel Summit 2026 brings together buyers and suppliers managing complex, high-movement travel programs across sectors such as energy, sports, emergency management, and construction.

Kicking off with an evening networking reception, the summit continues with a focused, one-day interactive program designed to deliver practical insights and real-world strategies for project-, crew-, and team-based travel. Attendees will explore key topics including duty of care, risk management, operational challenges, and supplier partnerships, alongside a dedicated supplier showcase.

Informed by industry experts, this event is the go-to forum for professionals navigating the unique demands of workforce mobility and specialized travel programs.

view rates & register now

Evento:
Hotel Zaza Houston Museum District
5701 Main St, Houston, TX 77005
713-526-1991

¿Quién debe asistir?

Compradores que gestionan viajes en los siguientes sectores:

Sports – Professional, collegiate, and amateur teams
Media & Entertainment – Concert, movie, and dance troupe crews
Non-Profit – Foundations, missionary, purpose-driven travel, and religious groups
Emergency Management –Organizations in disaster relief and emergency service
Energy, Resource and Marine (ERM) – Corporations with travel to offshore locations
Construction & Utilities – Including building, electric, gas, etc.
Airline – Flight crews
Proyectos y Consultoría – Empresas con trabajo basado en proyectos por períodos prolongados.

Proveedores de viajes en las siguientes áreas:

Air Travel
Lodging/Meeting Space/Food and Beverage
Ground Transportation
Mobility Services
Risk Management/Security
Soluciones de tecnología de pagos e informes

Join us as a sponsor and connect with professionals leading workforce mobility travel programs.

explore sponsorships opportunities

“It is the only event where fellow buyers serving similar travel program needs, and the supplier representatives that serve our niche are together in one place.”

Ed Phillips, GTP, GLP 
University Travel Manager 
Michigan State University 

“Beyond the networking, the summit brings together industry experts from all sectors to work through and discuss real challenges that face this kind of the travel.”

John Vawter 
Sr. Vice President, ERM
BCD Travel 
Supplier 

“This event brings together industry professionals facing similar challenges in the non-traditional travel and workforce mobility space. It’s a unique blend of expert-led content, collaborative discussions, and real-world solutions.”

Shalonda “Sho” Tynes 
Sonesta International Hotels 
Global Sales Director, Long Term Stay 
Supplier 

Precios de inscripción

Precios de registro	Miembro comprador	Comprador no miembro	Miembro proveedor	Proveedor no miembro
Early Bird	$0	$395, incluye 1 año de membresía	$648	$782
In situ	$0	$705, includes1 Year of Membership	$957	$1091

Regístrate ahora

¿Necesitas ayuda para convencer a tu jefe?

Descargue la plantilla a continuación para ayudar a justificar su asistencia a GBTA Workforce Mobility & Travel Summit 2026. Muestre el valor que la Cumbre le brinda a usted y a su equipo editando los campos en el documento adjunto e imprimiéndolo o enviándolo por correo electrónico a su supervisor.

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¿Ya asistes?

¡Utiliza los gráficos de redes sociales a continuación e infórmaselo a tus seguidores! Asegúrate de etiquetar #GBTAWMTS26.

Aquí tienes un par de subtítulos para tu publicación:

Join me in Houston on November 9-10 for GBTA’s Mobility Workforce and Travel Summit 2026! Don’t miss this opportunity to engage, learn and network in-person with #businesstravel experts with non-traditional travel services.

Regístrate ahora

#GBTAWMTS26

Join us for a full day of insights and best practices from industries working within complex travel ecosystems—shaped by the perspectives of both travel buyers and suppliers. Register now for the GBTA Workforce Mobility and Travel Summit 2026, November 9–10 in Houston, Texas.

Pulse aquí para registrarse

#GBTAWMTS26

Agenda

Monday November 9^el, 2026
5:00 AM – 7:00 PM

Recepción de bienvenida

Ubicación:
Room with a View and Grapevine-11^el Piso

Tuesday November 10^el, 2026
8:00 AM – 5:00 PM

Sesion general

Más información próximamente

Ubicación
Phantom Ballroom-Lobby Level

Situated in the heart of the vibrant Museum District, world-renowned Texas Medical Center and thriving downtown central business district, Hotel ZaZa Houston is an unexpected feast for the senses. Perfect for business and leisure travelers seeking a hotel near NRG Stadium, this unique choice in Houston boutique hotels boasts a collection of exquisite guestrooms and suites, including Pool Villas, Concept Suites and The Magnificent Seven Suites, award-wining dining at Monarch Bistro and a relaxing day spa onsite.

Hotel Details:

Hotel Zaza-Houston Museum District
5701 Main Street
Houston, TX 77005
(713) 526-1991, (888) 880-3244

Hotel room, tax, incidentals, airfare, transportation, and other expenses are the responsibility of the attendee. Guest rooms must be guaranteed with a credit card at the time of reservation
Check-in: 4:00 PM
Check-out: 12:00 PM

A room block at the hotel has been set aside for $199 per night. Be sure to book early as rooms do sell out for this event. The cut off date for rooms is October 16th, 2026. To book your guestroom, haga clic aquí. Rooms can also be booked by calling (713) 526-1991 or (888) 880-3244

Estacionamiento:
Daily Event Valet- $15 car/ day, Overnight Valet – $59 car/ night. The property does not offer self parking.

Política de cancelación de habitaciones
All reservations for overnight accommodation must be cancelled by 4:00 PM CST the day prior to the scheduled arrival date to avoid a penalty fee equivalent to the first night room and tax as reserved. A reservation confirmed at any point after 4:00 PM the day prior to arrival is non-cancelable. In the event that a reservation goes unused, the reservation will be deemed as a “No-Show” and a penalty fee equivalent to the first night’s room and tax will apply. During special events or on particular dates, different cancellation terms may apply.

Airport:
There are two options for flying into Houston:
– HOU-William P. Hobby Airport, located 11 miles and approximately 20-25 minutes from the hotel.
– IAH-George Bush Intercontinental Airport, located 20 miles and approximately 35-40 minutes from the hotel.
Please note travel times can vary depending on time of day and traffic.

Please check back closer to the event date for important information.

GBTA Workforce Mobility & Travel Summit 2026 Sponsorship Prospectus

Showcase your brand, generate leads, and connect with business travel professionals managing complex and non-traditional travel programs at this summit. The GBTA Workforce Mobility & Travel Summit 2026 brings together specialized buyers and suppliers across sectors including sports, entertainment, emergency management, energy, project management, and consultancy to discuss travel logistics, risk management, mobility challenges, and technology solutions.

Engage this targeted audience and position your organization as a trusted partner by sponsoring the summit. Contact nuestro equipo de patrocinio con cualquier pregunta.

Oportunidades de patrocinio

$12,500 USD

Two (2) complimentary supplier registrations to be redeemed by October 19, 2026.
Logo recognition on GBTA website, official materials, and sponsor recognition slides.*
All-attendee registration list distributed two (2) times.**
Three (3) minute speaking opportunity at General Session (may be used for video commercial (60-second max), speech and/or presentation).
Reconocimiento del logotipo en la señalización en la recepción de cóctel patrocinada, proporcionada por GBTA.
El patrocinador puede proporcionar un (1) banner emergente para mostrar durante la recepción del cóctel.
One (1) exhibit tabletop.
Sponsor may provide one (1) pop-up banner to be displayed behind exhibit tabletop.
Logo recognition in “Know Before You Go” email to attendees promoting the Cocktail Reception.
Opportunity to conduct a prize draw at your exhibit tabletop. Sponsor must provide prize in order to participate. Official rules to be announced.

$12,500 USD

Two (2) complimentary supplier registrations to be redeemed by October 19, 2026.
Logo recognition on GBTA website, official materials, and sponsor recognition slides.*
All-attendee registration list distributed two (2) times.**
Un (1) video comercial de 60 segundos que se reproducirá durante la Sesión General y una (1) mención verbal.
One (1) exhibit tabletop.
Sponsor may provide one (1) pop-up banner to be displayed behind exhibit tabletop.
Reconocimiento del logotipo en la señalización que reconoce al patrocinador de la firma, proporcionado por GBTA.
Una (1) ubicación de anuncio de contenido patrocinado de resumen de noticias diario (DNB).
Opportunity for sponsor to bring brochure or sustainable giveaway. Sponsor is responsible for distribution and/or set up.
Opportunity to conduct a prize draw at your exhibit tabletop. Sponsor must provide prize in order to participate. Official rules to be announced.

$10,000 USD

Two (2) complimentary supplier registrations to be redeemed by October 19, 2026.
Logo recognition on GBTA website, official materials, and sponsor recognition slides.*
All-attendee registration list distributed two (2) times.**
Un (1) anuncio de banner de resumen de noticias diario (DNB) en un (1) número.
Logo recognition on signage at sponsored breakfast, provided by GBTA.
Sponsor may provide one (1) pop-up banner to be displayed in the breakfast area.
Logo recognition in “Know Before You Go” email to attendees promoting the Breakfast Sponsorship.

$7,500 USD

Two (2) complimentary supplier registrations to be redeemed by October 19, 2026.
Logo recognition on GBTA website, official materials, and sponsor recognition slides.*
All-attendee registration list distributed two (2) times.**
Logo recognition on each of the artist boards used for 2026 (minimum of 2), to be shared through Social Media and the GBTA Hub for member access post event.
El patrocinador puede proporcionar un (1) banner emergente para que se muestre durante la sesión general.
Opportunity for sponsor to bring brochure or sustainable giveaway. Sponsor is responsible for distribution and/or set up.

$5,000 USD

Two (2) complimentary supplier registrations to be redeemed by October 19, 2026.
Logo recognition on GBTA website, official materials, and sponsor recognition slides.*
All-attendee registration list distributed two (2) times.**
One (1) exhibit tabletop.
Sponsor may provide one (1) pop-up banner to be displayed behind exhibit tabletop.
Opportunity to conduct a prize draw at your exhibit tabletop. Sponsor must provide prize in order to participate. Official rules to be announced.

$5,000 USD – Morning Coffee Break
$5,000 USD – Afternoon Coffee Break

Two (2) complimentary supplier registrations to be redeemed by October 19, 2026.
Logo recognition on GBTA website, official materials, and sponsor recognition slides.*
All-attendee registration list distributed two (2) times.**
Reconocimiento de logotipo en la señalización durante la pausa para el café patrocinada, proporcionada por GBTA.
El patrocinador puede proporcionar un (1) banner emergente para mostrar en el área del café.

$5,000 USD

Two (2) complimentary supplier registrations to be redeemed by October 19, 2026.
Logo recognition on GBTA website, official materials, and sponsor recognition slides.*
All-attendee registration list distributed two (2) times.**
Sponsor is responsible for production and shipping costs of the double-clip lanyards. Required quantity: 250

$5,000 USD

Two (2) complimentary supplier registrations to be redeemed by October 19, 2026.
Logo recognition on GBTA website, official materials, and sponsor recognition slides.*
All-attendee registration list distributed two (2) times.**
Reconocimiento del logotipo en la señalización de las estaciones de hidratación patrocinadas que promueven el uso de botellas de agua, proporcionado por GBTA.
Sponsor is responsible for producing and shipping water bottles. Minimum quantity: 50

$5,000 USD

One (1) complimentary supplier registration to be redeemed by October 19, 2026.
Logo recognition on GBTA website, official materials, and sponsor recognition slides.*
All-attendee registration list distributed two (2) times.**
Reconocimiento del logotipo en la señalización del fotomatón patrocinado durante la recepción de bienvenida, proporcionada por GBTA.
Mención verbal y reconocimiento de logotipo en el escenario principal en referencia al fotomatón.

*If sponsor purchases multiple sponsorship opportunities at various tiers, sponsor will be recognized at the highest sponsor level tier purchased.
**Distribution of All-attendee registration list will be provided two (2) times:

2 weeks prior – October 26 (Name, title, company)
1 week post – November 16 (Name, title, company)

Subject to GBTA Private Policy and GBTA Terms & Conditions.

Contáctenos

¿Está listo para convertirse en patrocinador o necesita asesoramiento de expertos sobre qué oportunidad es la más adecuada para su organización? Complete el formulario a continuación y un miembro de nuestro equipo de patrocinio se comunicará con usted en breve.

Workforce Mobility & Travel Summit 2026