From Movement to Management: Navigating Real World
Crew & Project Travel Challenges
Guiding project and crew travel programs through change, scale, and evolving demands
The Workforce Mobility & Travel Summit 2026 brings together buyers and suppliers managing complex, high-movement travel programs across sectors such as energy, sports, emergency management, and construction.
Kicking off with an evening networking reception, the summit continues with a focused, one-day interactive program designed to deliver practical insights and real-world strategies for project-, crew-, and team-based travel. Attendees will explore key topics including duty of care, risk management, operational challenges, and supplier partnerships, alongside a dedicated supplier showcase.
Informed by industry experts, this event is the go-to forum for professionals navigating the unique demands of workforce mobility and specialized travel programs.
Venue:
Hotel Zaza Houston Museum District
5701 Main St, Houston, TX 77005
713-526-1991
Who should attend?
Buyers managing travel in the following sectors:
- Sports – Professional, collegiate, and amateur teams
- Media & Entertainment – Concert, movie, and dance troupe crews
- Non-Profit – Foundations, missionary, purpose-driven travel, and religious groups
- Emergency Management –Organizations in disaster relief and emergency service
- Energy, Resource and Marine (ERM) – Corporations with travel to offshore locations
- Construction & Utilities – Including building, electric, gas, etc.
- Airline – Flight crews
- Project and Consultancy – Firms with project-based work for extended periods
Travel suppliers in the following areas:
- Air Travel
- Lodging/Meeting Space/Food and Beverage
- Ground Transportation
- Mobility Services
- Risk Management/Security
- Payment and Reporting Technology Solutions
Ready to Sponsor?
Join us as a sponsor and connect with professionals leading workforce mobility travel programs.
Registration prices
| Registration Pricing | Buyer Member | Buyer Nonmember | Supplier Member | Supplier Nonmember |
| Early Bird | $0 | $395, includes 1 Year of Membership | $648 | $782 |
| Onsite | $0 | $705, includes1 Year of Membership | $957 | $1091 |
Need help convincing your boss?
Download the template below to help justify your attendance at GBTA Workforce Mobility & Travel Summit 2026. Showcase the value provided by the Summit to you and your team by editing the fields in the attached document and printing or emailing it to your supervisor.
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Join me in Houston on November 9-10 for GBTA’s Mobility Workforce and Travel Summit 2026! Don’t miss this opportunity to engage, learn and network in-person with #businesstravel experts with non-traditional travel services.
Register Now
#GBTAWMTS26
Join us for a full day of insights and best practices from industries working within complex travel ecosystems—shaped by the perspectives of both travel buyers and suppliers. Register now for the GBTA Workforce Mobility and Travel Summit 2026, November 9–10 in Houston, Texas.
Click here to register
#GBTAWMTS26
Agenda
Monday November 9th, 2026
5:00 AM – 7:00 PM
Welcome Reception
Location:
Room with a View and Grapevine-11th Floor
Tuesday November 10th, 2026
8:00 AM – 5:00 PM
General Session
More information coming soon
Location
Phantom Ballroom-Lobby Level
Situated in the heart of the vibrant Museum District, world-renowned Texas Medical Center and thriving downtown central business district, Hotel ZaZa Houston is an unexpected feast for the senses. Perfect for business and leisure travelers seeking a hotel near NRG Stadium, this unique choice in Houston boutique hotels boasts a collection of exquisite guestrooms and suites, including Pool Villas, Concept Suites and The Magnificent Seven Suites, award-wining dining at Monarch Bistro and a relaxing day spa onsite.
Hotel Details:
Hotel Zaza-Houston Museum District
5701 Main Street
Houston, TX 77005
(713) 526-1991, (888) 880-3244
Hotel room, tax, incidentals, airfare, transportation, and other expenses are the responsibility of the attendee. Guest rooms must be guaranteed with a credit card at the time of reservation
Check-in: 4:00 PM
Check-out: 12:00 PM
A room block at the hotel has been set aside for $199 per night. Be sure to book early as rooms do sell out for this event. The cut off date for rooms is October 16th, 2026. To book your guestroom, click here. Rooms can also be booked by calling (713) 526-1991 or (888) 880-3244
Parking:
Daily Event Valet- $15 car/ day, Overnight Valet – $59 car/ night. The property does not offer self parking.
Room Cancellation Policy
All reservations for overnight accommodation must be cancelled by 4:00 PM CST the day prior to the scheduled arrival date to avoid a penalty fee equivalent to the first night room and tax as reserved. A reservation confirmed at any point after 4:00 PM the day prior to arrival is non-cancelable. In the event that a reservation goes unused, the reservation will be deemed as a “No-Show” and a penalty fee equivalent to the first night’s room and tax will apply. During special events or on particular dates, different cancellation terms may apply.
Airport:
There are two options for flying into Houston:
– HOU-William P. Hobby Airport, located 11 miles and approximately 20-25 minutes from the hotel.
– IAH-George Bush Intercontinental Airport, located 20 miles and approximately 35-40 minutes from the hotel.
Please note travel times can vary depending on time of day and traffic.
Please check back closer to the event date for important information.
GBTA Workforce Mobility & Travel Summit 2026 Sponsorship Prospectus
Showcase your brand, generate leads, and connect with business travel professionals managing complex and non-traditional travel programs at this summit. The GBTA Workforce Mobility & Travel Summit 2026 brings together specialized buyers and suppliers across sectors including sports, entertainment, emergency management, energy, project management, and consultancy to discuss travel logistics, risk management, mobility challenges, and technology solutions.
Engage this targeted audience and position your organization as a trusted partner by sponsoring the summit. Contact our sponsorship team with any questions.
Sponsorship Opportunities
*If sponsor purchases multiple sponsorship opportunities at various tiers, sponsor will be recognized at the highest sponsor level tier purchased.
**Distribution of All-attendee registration list will be provided two (2) times:
2 weeks prior – October 26 (Name, title, company)
1 week post – November 16 (Name, title, company)
Subject to GBTA Private Policy and GBTA Terms & Conditions.
Contact Us
Ready to become a sponsor or need expert advice on which opportunity is best fit for your organization? Fill out the form below and a member of our sponsorship team will reach out to you shortly.
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