From Movement to Management: Navigating Real World
Crew & Project Travel Challenges
Guiding project and crew travel programs through change, scale, and evolving demands
The Workforce Mobility & Travel Summit 2026 brings together buyers and suppliers managing complex, high-movement travel programs across sectors such as energy, sports, emergency management, and construction.
Kicking off with an evening networking reception, the summit continues with a focused, one-day interactive program designed to deliver practical insights and real-world strategies for project-, crew-, and team-based travel. Attendees will explore key topics including duty of care, risk management, operational challenges, and supplier partnerships, alongside a dedicated supplier showcase.
Informed by industry experts, this event is the go-to forum for professionals navigating the unique demands of workforce mobility and specialized travel programs.
Lieu:
Hotel Zaza Houston Museum District
5701 Main St, Houston, TX 77005
713-526-1991
Qui devrait être présent?
Acheteurs gérant des voyages dans les secteurs suivants :
- Sports – Professional, collegiate, and amateur teams
- Media & Entertainment – Concert, movie, and dance troupe crews
- Non-Profit – Foundations, missionary, purpose-driven travel, and religious groups
- Emergency Management –Organizations in disaster relief and emergency service
- Energy, Resource and Marine (ERM) – Corporations with travel to offshore locations
- Construction & Utilities – Including building, electric, gas, etc.
- Airline – Flight crews
- Projet et conseil – Entreprises travaillant sur des projets pendant de longues périodes
Fournisseurs de voyages dans les domaines suivants :
- Air Travel
- Lodging/Meeting Space/Food and Beverage
- Ground Transportation
- Mobility Services
- Risk Management/Security
- Solutions technologiques de paiement et de reporting
Prêt à parrainer ?
Join us as a sponsor and connect with professionals leading workforce mobility travel programs.
Tarifs d'inscription
| Type d'inscription | Early Bird (By 25 Aug) | 26 Aug – 27 Oct | 28 Oct – 5 Nov | 6 Nov – Onsite Pricing |
| Membre acheteur | $0 | $0 | $0 | $0 |
| Buyer Non-Member (Includes 1 year of Membership) | $395 | $505 | $605 | $705 |
| Membre fournisseur | $648 | $751 | $854 | $957 |
| Supplier Non-Member | $782 | $885 | $988 | $1091 |
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Join me in Houston on November 9-10 for GBTA’s Mobility Workforce and Travel Summit 2026! Don’t miss this opportunity to engage, learn and network in-person with #businesstravel experts with non-traditional travel services.
S'inscrire maintenant
#GBTAWMTS26
Join us for a full day of insights and best practices from industries working within complex travel ecosystems—shaped by the perspectives of both travel buyers and suppliers. Register now for the GBTA Workforce Mobility and Travel Summit 2026, November 9–10 in Houston, Texas.
Cliquez ici pour vous inscrire
#GBTAWMTS26
Ordre du jour
Monday, November 9th
17h00 – 19h00
Réception de bienvenue
Tuesday, November 10th
8:00 AM – 9:00 AM
Petit-déjeuner de réseautage et présentation des fournisseurs
Ouverture des inscriptions
9h00 – 9h30
The VUCA Era: Challenges, Change, and Opportunity
Volatility, uncertainty, complexity, and ambiguity (VUCA) are constants in workforce mobility and travel. From geopolitical shifts and regulatory changes to evolving workforce needs and emerging risks, professionals in this field are accustomed to navigating an ever-changing landscape. This keynote will explore the defining characteristics of the VUCA era and examine how organizations can turn challenges into opportunities by building resilience, embracing adaptability, and preparing for whatever comes next.
Conférencier: Liz Yovich Pan MBA, Director, Global Engagement & Employee Benefits, WBN – Worldwide Broker Network
9:30 AM – 10:45 AM
Project, Crew and Team Travel 2030: Reimagining the Journey Through Modern Payments
Presented by the GBTA Project, Crew, and Team Travel Committee and GBTA Payment & Expense Committee
10:45 AM – 11:15 AM
Pause Café & Vitrine Fournisseurs
11:15 AM – 12:15 PM
Beyond the Itinerary: The Invisible Duty of Care Risks in Large-Scale Workforce Mobility
Duty of care extends far beyond tracking travelers and responding to emergencies. For organizations managing project, crew, and workforce mobility travel, risk often builds through everyday processes, fragmented responsibilities, and small decisions made across the travel lifecycle. In today’s VUCA (volatile, uncertain, complex, and ambiguous) environment, understanding where those risks emerge is critical to building a more resilient program.
Through live polling, facilitated discussion, and real-world scenarios, participants will:
- Understand duty of care as a business process, not simply a travel program
- Recognize the seven invisible duty of care risks
- Identify friction points across workforce deployment cycles
- Explore how risk accumulates through multiple small decisions
- Develop practical actions to improve resilience and worker protection
Attendees will leave with a framework for identifying hidden vulnerabilities, strengthening cross-functional collaboration, and improving organizational readiness before issues become incidents.
12:15 PM – 1:15 PM
Déjeuner et vitrine des fournisseurs
1:15 PM – 2:15 PM
There Has to Be a Better Way: What’s Still Too Manual?
Volatile schedules, uncertain timelines, complex requirements, and constantly changing operational demands continue to create friction across travel and workforce programs. From extended stay accommodations and crew management to traveler visibility, payments, compliance, and changing project needs, many teams still rely on manual workarounds to get the job done, often finding themselves asking, “There has to be a better way.”
In this highly interactive session, attendees will compare experiences, share their biggest process pain points, and engage in candid discussions with industry peers and providers about what’s working, what’s not, and how organizations are adapting in an increasingly unpredictable environment.
14h15 – 14h45
Pause Café & Vitrine Fournisseurs
2:45 PM – 4:00 PM
Afternoon Activity – More information coming soon
4:00 PM – 4:30 PM
Wrap Up & Closing
Situated in the heart of the vibrant Museum District, world-renowned Texas Medical Center and thriving downtown central business district, Hotel ZaZa Houston is an unexpected feast for the senses. Perfect for business and leisure travelers seeking a hotel near NRG Stadium, this unique choice in Houston boutique hotels boasts a collection of exquisite guestrooms and suites, including Pool Villas, Concept Suites and The Magnificent Seven Suites, award-wining dining at Monarch Bistro and a relaxing day spa onsite.
Hotel Details:
Hotel Zaza-Houston Museum District
5701 Main Street
Houston, TX 77005
(713) 526-1991, (888) 880-3244
Hotel room, tax, incidentals, airfare, transportation, and other expenses are the responsibility of the attendee. Guest rooms must be guaranteed with a credit card at the time of reservation
Check-in: 4:00 PM
Check-out: 12:00 PM
A room block at the hotel has been set aside for $199 per night. Be sure to book early as rooms do sell out for this event. The cut off date for rooms is October 16th, 2026. To book your guestroom, Cliquez ici. Rooms can also be booked by calling (713) 526-1991 or (888) 880-3244
Parking:
Daily Event Valet- $15 car/ day, Overnight Valet – $59 car/ night. The property does not offer self parking.
Politique d'annulation de chambre
All reservations for overnight accommodation must be cancelled by 4:00 PM CST the day prior to the scheduled arrival date to avoid a penalty fee equivalent to the first night room and tax as reserved. A reservation confirmed at any point after 4:00 PM the day prior to arrival is non-cancelable. In the event that a reservation goes unused, the reservation will be deemed as a “No-Show” and a penalty fee equivalent to the first night’s room and tax will apply. During special events or on particular dates, different cancellation terms may apply.
Airport:
There are two options for flying into Houston:
– HOU-William P. Hobby Airport, located 11 miles and approximately 20-25 minutes from the hotel.
– IAH-George Bush Intercontinental Airport, located 20 miles and approximately 35-40 minutes from the hotel.
Please note travel times can vary depending on time of day and traffic.
GBTA Workforce Mobility & Travel Summit 2026 Sponsorship Prospectus
Showcase your brand, generate leads, and connect with business travel professionals managing complex and non-traditional travel programs at this summit. The GBTA Workforce Mobility & Travel Summit 2026 brings together specialized buyers and suppliers across sectors including sports, entertainment, emergency management, energy, project management, and consultancy to discuss travel logistics, risk management, mobility challenges, and technology solutions.
Engage this targeted audience and position your organization as a trusted partner by sponsoring the summit. Contact notre équipe de sponsoring avec toutes les questions.
Opportunités de parrainage
*If sponsor purchases multiple sponsorship opportunities at various tiers, sponsor will be recognized at the highest sponsor level tier purchased.
**Distribution of All-attendee registration list will be provided two (2) times:
2 weeks prior – October 26 (Name, title, company)
1 week post – November 16 (Name, title, company)
Subject to GBTA Private Policy and GBTA Terms & Conditions.
Nous contacter
Vous souhaitez devenir sponsor ou avez besoin de conseils d'experts sur l'opportunité la mieux adaptée à votre organisation ? Remplissez le formulaire ci-dessous et un membre de notre équipe de parrainage vous contactera sous peu.
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