GBTA Project, Crew and Team Travel Summit 2024

Summit Objective and Description:

Join industry business travel professionals at GBTA’s Project, Crew, and Team Travel Summit on November 18th and 19th in Houston, TX. The summit kicks off with a welcome reception on Monday evening, followed by a full day of insightful sessions focused on the significant complexities in programs which service large numbers of travelers seamlessly, often including repetitive schedules or long-term accommodations with little notice and varying degrees of unpredictability. Tailored for specialized buyers and suppliers in sectors such as sports, entertainment, emergency management, non-profit, energy, project management, and consultancy, this immersive event promises to showcase best practices in managing unique traveler journeys.

Forge connections between buyers and suppliers offering non-traditional travel services, and discover innovative solutions to the multifaceted challenges of operating within a diverse ecosystem. Don’t miss this opportunity to engage, learn, and network with other business travel experts who share your same unique challenges and opportunities in the industry.

Who should attend?

Buyers managing travel in the following sectors:

  • Sports – Professional, collegiate, and amateur teams
  • Media & Entertainment – Concert, movie, and dance troupe crews
  • Non-Profit – Foundations, missionary, purpose-driven travel, and religious groups
  • Emergency Management –Organizations in disaster relief and emergency service
  • Energy, Resource and Marine (ERM) – Corporations with travel to offshore locations
  • Construction & Utilities – Including building, electric, gas, etc.
  • Airline – Flight crews
  • Project and Consultancy – Firms with project-based work for extended periods

Travel suppliers in the following areas:

  • Air Travel
  • Lodging/Meeting Space/Food and Beverage
  • Ground Transportation
  • Mobility Services
  • Risk Management/Security
  • Payment Providers
  • Travel and related technology companies
register now

Registration prices

Registration PricingBuyer MemberBuyer NonmemberSupplier MemberSupplier Nonmember
Now until August 23rd, 2024$0-Complimentary$395, includes 1 Year of Membership$599$699
August 24th-October 24th, 2024$0-Complimentary$495, includes 1 Year of Membership$699$799
October 25th -November 14th, 2024$0-Complimentary$595, includes 1 Year of Membership$799$899

Need help convincing your boss?

Download the template below to help justify your attendance at GBTA Project, Crew and Team Travel Summit 2024. Showcase the value provided by the Summit to you and your team by editing the fields in the attached document and printing or emailing it to your supervisor.

Download Complimentary Template

Already attending?

Use the social media graphics below and let your followers know! Make sure to tag #GBTAPCTT2024.

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Join me in Houston on November 18-19 for GBTA’s Project, Crew and Team Travel Summit 2024! Don’t miss this opportunity to engage, learn and network with #businesstravel experts with non-traditional travel services. Register now! #GBTAPCTT2024

Join us for a full day of #programming that will explore the different industries working with complex travel ecosystems, leveraging the combined knowledge of the #travel buyer and supplier alike. Register today for the GBTA Project, Crew and Team Travel Summit 2024 on November 18-19 in Houston, Texas! Click here to register now #GBTAPCTT2024

Monday November 18th, 2024

5:00 PM- 7:00 PM

Welcome Reception and Dinner

Tuesday November 19th, 2024

8:00 AM – 9:00 AM

Networking breakfast & Supplier showcase

9:00 AM – 10:25 AM        

Accommodations: Sourcing

10:25 AM – 11:15 PM

Networking break & Supplier showcase

11:15 PM – 12:30 PM

Accommodations: Booking

12:30 PM – 1:15 PM

Lunch

1:15 PM – 2:30 PM  

Accommodations: Payments

2:30 PM – 3:00 PM

Coffee break & Supplier showcase

3:00 PM – 4:30 PM

Accommodations: Reconciliation

Subject to Change

The Team Project Crew Team Travel Summit will be hosted by the

Omni Houston Galleria
Four Riverway
Houston, TX 77056
713-871-8181
Hotel Website

A room block has been secured for the duration of the summit.  Room accommodations can be secured through the reservation link or by calling the Reservations Department (713) 871-8181. Individuals must identify themselves as being with the group, GBTA Project Crew Team Travel Summit (PCTT), at the time the reservation is made in order to receive the special group rate.

The reservation cut-off date is Monday, November 4th. Reservation requests received after this deadline date will be subject to availability and the prevailing rate. 

Room Rates:
Single/Double, Classic Rooms: $175 (plus applicable taxes)
The group rate will be available from 11/17 – 11/20.
Hotel room, tax, incidentals, airfare and other expenses are the responsibility of the attendee. Guest rooms must be guaranteed with a credit card at the time of reservation
Check-in: 3:00 PM
Check-out: 11:00 AM

Room Cancellation Policy
All reservations must be guaranteed by a valid credit card at the time of booking.
Any guaranteed reservation not cancelled by 12noon 48 hours prior to the arrival date will be subject to a one night room and tax cancellation fee.
An early departure fee of one night’s room and tax will apply if an attendee checks-out prior to their original check-out date.

GBTA Project, Crew and Team Travel Summit 2024 Sponsorship Prospectus

Don’t miss this opportunity to showcase your brand, generate leads and network with business travel experts with non-traditional travel services from across the country at the GBTA Project, Crew and Team Travel Summit. Event attendees can expect to learn about travel logistics, risk management, mobility issues, and technology solutions and is ideal for specialized buyers and suppliers in the sports, entertainment, emergency management, energy, project, and consultancy sectors.

Engage this select group of business travel professionals and join GBTA as a sponsor of the Project, Crew and Team Travel Summit 2024. Contact our sponsorship team with any questions.

pctt prsopectus 2024 image 1

Premium Sponsorships

Gold SponsorSilver Sponsor
Pricing$15,000$7,500
Complimentary supplier registrations to be redeemed by October 28, 2024.Four (4)Three (3)
One (1) video commercial to be played during General Session and one (1) verbal mention.60 seconds30 seconds
Sponsor to receive recognition on one table.✓
One (1) Daily News Brief (DNB) Sponsored Content ad placement.✓
Opportunity for sponsor to bring brochure or sustainable giveaway. Sponsor is responsible for distribution and/or set up.✓
Logo recognition on GBTA website, event app, official materials, and sponsor recognition banners. If sponsor purchases multiple sponsorship opportunities at various tiers, sponsor will be recognized at the highest tier purchased sponsor level.✓✓
All-attendee registration list distributed two (2) times: (name, title, company) 2 weeks prior, 1 week post.✓✓
One (1) exhibit tabletop.✓✓
Opportunity to bring one (1) pop-up banner to be displayed behind exhibit tabletop.✓✓

Other Sponsorship Opportunities

$12,500 USD

  • Five (5) minute speaking opportunity on Main Stage (may be used for video commercial (60-second max), speech and/or presentation).
  • Two (2) complimentary supplier registrations to be redeemed by October 28, 2024.
  • Logo recognition on GBTA website, event app, official materials, and sponsor recognition banners. If sponsor purchases multiple sponsorship opportunities at various tiers, sponsor will be recognized at the highest tier purchased sponsor level.
  • Sponsor to receive recognition on one table.
  • One (1) pop-up banner may be displayed during cocktail reception in sponsored tabletop display function room.
  • All-attendee registration list distributed two (2) times: (name, title, company) 2 weeks prior, 1 week post.

$5,000 USD

  • Two (2) complimentary supplier registrations to be redeemed by October 28, 2024.
  • Logo recognition on GBTA website, event app, official materials, and sponsor recognition banners. If sponsor purchases multiple sponsorship opportunities at various tiers, sponsor will be recognized at the highest tier purchased sponsor level.
  • Opportunity to bring one (1) pop-up banner to be displayed in the coffee area.
  • All-attendee registration list distributed two (2) times: (name, title, company) 2 weeks prior, 1 week post.
  • GBTA to provide signage recognizing sponsor of coffee break.

$17,500 USD

  • Five (5) minute speaking opportunity at General Session (may be used for video commercial (60-second max), speech and/or presentation).
  • Two (2) complimentary supplier registrations to be redeemed by October 28, 2024.
  • Logo recognition on GBTA website, event app, official materials, and sponsor recognition banners. If sponsor purchases multiple sponsorship opportunities at various tiers, sponsor will be recognized at the highest tier purchased sponsor level.
  • Sponsor to receive recognition on one table.
  • One (1) exhibit tabletop.
  • Opportunity to bring one (1) pop-up banner to be displayed behind exhibit tabletop.
  • Opportunity to bring one (1) pop-up banner to be displayed in the General Session.
  • All-attendee registration list distributed two (2) times: (name, title, company) 2 weeks prior, 1 week post.
  • One (1) Daily News Brief (DNB) Banner ad in one (1) issue.

$5,000 USD

  • Two (2) complimentary supplier registrations to be redeemed by October 28, 2024.
  • Logo recognition on GBTA website, event app, official materials, and sponsor recognition banners. If sponsor purchases multiple sponsorship opportunities at various tiers, sponsor will be recognized at the highest tier purchased sponsor level.
  • All-attendee registration list distributed two (2) times: (name, title, company) 2 weeks prior, 1 week post.
  • Sponsor is responsible for production and shipping costs of the double-clip lanyards. Suggested Quantity: 125.

$25,000 USD

  • Five (5) minute speaking opportunity at General Session (may be used for video commercial (60-second max), speech and/or presentation).
  • Five (5) complimentary supplier registrations to be redeemed by October 28, 2024.
  • Logo recognition on GBTA website, event app, official materials, and sponsor recognition banners. If sponsor purchases multiple sponsorship opportunities at various tiers, sponsor will be recognized at the highest tier purchased sponsor level.
  • Sponsor to receive recognition on two (2) tables.
  • One (1) exhibit tabletop.
  • Opportunity to bring one (1) pop-up banner to be displayed behind exhibit tabletop.
  • Opportunity to bring one (1) pop-up banner to be displayed during lunch.
  • All-attendee registration list distributed two (2) times: (name, title, company) 2 weeks prior, 1 week post.
  • One (1) Daily News Brief (DNB) Takeover.

$3,000 USD

  • Opportunity to bring one (1) pop-up banner to be displayed behind exhibit tabletop.
  • Two (2) complimentary supplier registrations to be redeemed by October 28, 2024.
  • Logo recognition on GBTA website, event app, official materials, and sponsor recognition banners. If sponsor purchases multiple sponsorship opportunities at various tiers, sponsor will be recognized at the highest tier purchased sponsor level.
  • All-attendee registration list distributed two (2) times: (name, title, company) 2 weeks prior, 1 week post.
  • One (1) exhibit tabletop.

$3,000 USD

  • Sponsor to provide sustainably sourced and branded water bottles to be distributed to event attendees. Suggest Quantity: 100.
  • Logo recognition on GBTA website, event app, official materials, and sponsor recognition banners. If sponsor purchases multiple sponsorship opportunities at various tiers, sponsor will be recognized at the highest tier purchased sponsor level.
  • All-attendee registration list distributed two (2) times: (name, title, company) 2 weeks prior, 1 week post.
  • Two (2) complimentary supplier registrations to be redeemed by October 28, 2024.
  • Sponsor Logo on hydration station signs, promoting use of water bottles during the event.

$7,500 USD

  • Two complimentary event registrations.
  • Logo recognition on event website communications, both pre-and post-event.
  • Logo recognition on each of the artist boards used for 2024 (minimum of 2), to be shared through Social Media and the GBTA Hub for member access post event.
  • The opportunity to display one pop-up banner during the general session.
  • The chance to distribute a brochure or giveaway at each chair setting.
  • Access to the Pre- and Post-Buyer Registration List

Here’s a part of the graphic illustration from 2023.

Contact Us!

Ready to sponsor or need expert advice on which opportunity is best for your organization? Fill out the form below and a member of our sponsorship team will reach out to you shortly.

Coming soon

Check back closer to the event for more information